Terms of Service & License Agreement
Effective Date: August 24, 2026 | Last Updated: Version 1.0.0
1. Software License & Subscription
By accessing, deploying, or utilizing the IronCore Gym Chain POS & Accounting System ("Software", "Service", "Platform"), you ("Subscriber", "Customer", "Gym Chain Enterprise") agree to be bound by these Terms of Service.
We grant you a non-exclusive, non-transferable, commercial license to deploy and operate the Software across the number of licensed branch locations designated under your active subscription tier (Starter, Multi-Branch Chain, or Enterprise Franchise).
2. Multi-Branch Scoping & Fair Usage
Each subscription plan specifies an authorized maximum branch capacity. The Subscriber agrees not to route unauthorized third-party fitness centers or unaffiliated commercial entities through their scoped tenant environment.
- Starter Branch Tier is restricted to exactly one (1) physical gym location.
- Multi-Branch Chain Tier covers up to five (5) physical gym branches and one (1) Head Office consolidation node.
- Enterprise Franchise Tier permits unlimited licensed branches as defined in the master service agreement.
3. Multi-Jurisdiction Fiscal Tax Compliance & Integration
The Platform provides standardized electronic invoice mapping and asynchronous background queue transmission for registered tax authorities (including PRA eIMS, FBR PRAL, GST, and VAT adapters).
- The Customer is solely responsible for obtaining and maintaining valid Fiscal Device IDs, POS Terminal IDs, Tax Registration Numbers, and API credentials from their respective local tax authorities.
- The Platform operates an automated BullMQ queue with exponential backoff to handle government and network latency. In the event of prolonged regulatory authority downtime, the Customer remains responsible for verifying that queued invoices are eventually acknowledged upon server restoration.
4. Accounting Ledger Accuracy & Double-Entry Integrity
The double-entry accounting engine automatically generates journal entries in accordance with standard Chart of Accounts classifications. While the system mathematically validates Trial Balance equilibrium (Total Debits = Total Credits), the Customer's appointed accounting personnel are responsible for reviewing expense categorizations, adjusting entries, and month-end closing declarations.
5. Data Ownership, Backups & Privacy
The Subscriber retains 100% proprietary ownership of all customer data, member records (including identity verification, biometric timestamps, and contact profiles), and financial transaction history. We do not sell, monetize, or disclose your member or sales records to any third party.
Enterprise and Cloud subscribers receive automated daily encrypted database snapshots. On-premise self-hosted deployments are responsible for executing their own localized database backup runbooks as outlined in the documentation.
6. Subscription Fees, Multi-Currency Billing & Cancellations
Subscription rates are invoiced based on the selected currency tier (PKR by default, USD, AUD, or GBP). Subscriptions renew automatically on a monthly or annual basis unless cancelled with at least fifteen (15) days prior written notice before the next billing cycle.
7. Governing Law & Master Service Terms
These Terms and any enterprise order forms shall be governed by and construed in accordance with applicable commercial and digital trade laws, subject to the jurisdiction agreed upon in the master software agreement.